Broadwas Sports Association Constitution

The Ground, Stoney Ley, Broadwas-on-Teme, Worcestershire WR6 5NG

  1. Name and Premises
    a. The name of the Association shall be the Broadwas Sports Association and shall be based at the buildings and grounds of the former Broadwas Cricket Club at Stoney Ley, Broadwas-on-Teme.
    b. The Association shall be deemed to be the owners and administrators of the Premises.
    2. Purpose and Object
    a. The main purposes of the Association are to provide facilities for and to promote participation in the amateur sports of croquet, bowls, cricket and such other sports and activities as may be required in Broadwas-on-Teme.
    b. The Association is to be Non-Profit Making: all surplus income or profits are to be reinvested in the Association. No surpluses or assets will be distributed to members or third parties.
    3. Membership and Subscriptions
    a. Membership of the Association shall be open to anyone interested in the sports on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.
    b. The Association may have different classes of Membership and subscription on a non-discriminatory and fair basis.
    c. Honorary Life Members may be elected at a General Meeting and shall be exempt from paying subscriptions and shall otherwise be entitled to the same rights and privileges as Ordinary Members.
    d. The Association may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Association or sport into disrepute. Appeals against refusal or removal may be made to the members at a Special General Meeting.
    e. Subscriptions shall be determined each year at the Annual General Meeting and will be kept at levels that will not pose a significant obstacle to people applying for membership.
    f. Payment of Subscriptions shall be due on 1 April each year and must be paid not later than 30 June in the same year. Any Member who has not paid their Subscription by 30 June shall be denied all rights and privileges including the right to vote at meetings and the rights to be elected or to hold any position as a Committee Member of Officer of the Association.
    4. Powers
    a. The Association, through its Trustees, shall have the power to do all things necessary for its good and wellbeing, including the power to purchase, hold, rent, sell, lease or sub-lease lands of any tenure and to erect, demolish, repair, alter or otherwise change any buildings thereon.
    b. The Association may borrow money and the Trustees shall have the power to execute all deeds or other documents which may be required for that purpose.
    5. Trustees
    a. There shall be three Trustees appointed in whom all the property of the Association shall be vested, and who shall hold office during the pleasure or will of the Members.
    b. Any vacancy occurring shall be filled at a General Meeting by resolution of a majority of the members present and entitled to vote thereat.
    c. The Trustees shall represent the Association in any legal proceedings which may be taken on behalf of, or against, the Association.
    d. The funds of the Association may be invested by the Trustees, with the consent of the Committee, in any investment in which the Trustees are, by law, authorised to invest or in the purchase of land, buildings and equipment.
    6. The Committee
    a. The business and running of the Association shall be conducted by a Management Committee consisting of a Chairman (who may be male or female), Secretary, Treasurer and between two and six other persons who may be appointed Officers of the Association.
    b. At least three members of the Committee shall be present to form a quorum.
    c. All members of the Committee shall retire annually but shall be eligible for re-election at the Annual General Meeting.
    d. The Committee shall have the power to fill any vacancy occurring among the Committee to hold office until the next Annual General Meeting.
    e. The Committee may appoint sub-committees and co-opt members and shall delegate the duties to be performed by them. No decisions or actions may be taken by a sub-committee without confirmation by the Committee.
    7. Secretary
    a. The Secretary shall be elected at the Annual General Meeting.
    b. The Secretary shall summon all meetings, take minutes and prepare a report for the Annual General Meeting. The Secretary shall receive and pay to the Treasurer any subscriptions, match fees and other monies received.
    8. Treasurer
    a. The Treasurer shall be elected at the Annual General Meeting.
    b. The Treasurer shall receive all monies due to the Association and shall pay all such monies into a bank account in the name of the Association at such bank as the Committee may direct.
    c. The Treasurer shall pay all debts and accounts due by the Association which have been submitted to, and approved, by the Committee.
    d. All cheques shall be signed by two members of the Committee or a member of the Committee and a co-opted member. All signatures must be mandated to the bank.
    e. The Treasurer shall keep and prepare Accounts showing all receipts and payments, assets and liabilities together with all supporting documentation. These shall be submitted to the Independent Examiner annually for inspection.
    9. Independent Examination of the Accounts
    a. The Association shall appoint or re-appoint an Independent Examiner at the Annual General Meeting.
    b. The Independent Examiner shall inspect the Accounts annually and submit a report to the Annual General Meeting.
    10. General Meetings
    a. The Annual General Meeting of the Members shall be held not later than 30 April each year.
    b. The business of the Annual General Meeting which shall be chaired by the Chairman or, in his / her absence, a person elected by the meeting is to:
    1. Receive the Secretary’s report covering all the activities of the Association.
    2. receive the Accounts and the Independent Examiner’s report thereon
    3. To elect or re-elect a Chairman, Secretary, Treasurer, Independent Examiner and other members of the Committee
    4. Set the Subscriptions payable by Members
    5. Deal with any other business for which proper notice has been given.
    c. The Annual General Meeting shall be called by the Secretary by posting a notice and list for nominations to the Committee in the Premises at least 21 days before the date set for the meeting. The Secretary should also widely publicise the meeting by e-mail, telephone and word of mouth.
    d. Every Member present at a General Meeting shall have one vote or, if not present one written vote, and decisions will be based on a simple majority of the votes cast. In the event that votes cast are equal the Chairman of the meeting shall have a casting vote.
    e. Any Member wishing to give notice of a motion they propose to make at a General Meeting, shall give the Secretary seven days’ notice of the motion before the date set for the meeting. Any motion received after the stated time may be taken at the meeting but only at the discretion of the Chairman, whose decision shall be final.
    f. A Special General Meeting shall be summoned by the Secretary on receiving a requisition signed by not less than six Members and specifying the object for which the meeting is to be summoned. No other business shall be taken at such a meeting. A minimum of seven days notice must be given for this meeting.
    g. A quorum at a General Meeting shall be not less than ten Members which shall include not less than four members of the Committee. Should a quorum not be present, the meeting shall be postponed for not more than fourteen days and the business for which the same is called shall then proceed whether a quorum is present or not. The Secretary shall be responsible for giving notice of this meeting.
    11. Dissolution
    a. Upon dissolution of the Association any remaining assets after repayment of outstanding debts and liabilities due shall be given or transferred to another registered Community Amateur Sports Association, a registered charity or a sport’s governing body for use by them in related community sports.

Adopted at a Special General Meeting on 23 April 2012. Amended at a Special General Meeting on 2 April 2019.